What would a different documentation routine be worth?
Estimate the time your team spends rebuilding evidence before MTSS reviews, IEP meetings, parent conferences, and FBA/BIP cycles, then compare it with a daily documentation workflow your teachers can keep current.
Your planning assumptions
Compare the same tasks before and after. Include time spent logging, reviewing and preparing records in both estimates.
These starting values are editable examples, not research benchmarks. No reduction in time is assumed. The PDF includes only the assumptions and results shown here.
Estimated annual time value
$0
0 staff hours released per year.
Staff × (current hours − estimated hours with Evident) × weeks × hourly cost. Time value is not a cash saving or a promise of results.
Foundation cost comparison
A published plan covering 22 staff within its 25 included seats. This is an example for one school; ask us about multi-school needs and additional-seat options.
- Annual license
- $4,000
- One-time setup
- $750
- First-year cost
- $4,750
- First-year time value less plan cost
- -$4,750
- Later annual time value less license
- -$4,000
Published USD prices, before taxes or additional services. Confirm scope and terms before purchase.
Planning scenario · evidentk12.com/roi · Estimates supplied by the reader; not measured savings.
How to use this estimate. Choose the same tasks and staff in both scenarios. Include the time needed to keep records current, not only the meeting preparation. The default assumes no time saved. Published license and setup costs come from our pricing plans; a multi-school rollout or more than 100 staff needs a quote. Test your assumptions in a small pilot before using this estimate for a purchasing decision.
Guided prep reuses evidence teachers already logged.
Daily notes, goal data, family communication, accommodations and FBA/BIP records can feed the same evidence packet. Your team can review the dated source records and prepare a meeting without starting from a blank page. Whether that saves time depends on your current routine and the work needed to keep those records current.
Try one familiar workflow with a few colleagues. Compare the time it takes to record support, find the evidence and prepare a meeting, including review and correction. Use that experience to update the inputs above.
Turn the estimate into a district conversation.
Use the calculator as a starting point, then compare it with your current workflow: who hand-tallies data, who translates notes, how often progress reports are rebuilt, and what your district needs for compliance review.
Who is the ROI calculator for?
It is designed for special education directors, school administrators, and teacher leads who need a quick estimate before comparing tools or booking a district demo.
What work does the calculator include?
You choose the tasks to compare. Include the same recording, review, coordination and meeting-preparation work in both weekly estimates so the comparison reflects your actual routine.
Is this a guaranteed savings claim?
No. It is a planning estimate. Schools should adjust the inputs to match their local staffing, workflows, and procurement assumptions.